Bring the right QuickBooks data into the right review period.

Authorize the company you intend to review.

The person connecting QuickBooks Online follows Intuit's authorization flow and selects the company concerned. Check the company before beginning work, particularly when the firm handles several client files. Authorization belongs to the company connection, while the review engagement also needs its own period.

OAuth lets the company authorize the connection through Intuit. TAXFINAI protects the resulting tokens with encryption. The connection supports sandbox and production environments, so a demonstration can use a test company before the firm's live review workflow is set up.

1. 01

   Choose the company

   Follow Intuit authorization for the QuickBooks company concerned.

2. 02

   Check the review period

   Confirm the engagement's dates before reading its statements.

3. 03

   Read the data

   Use the synchronized source information in the review cycles.

Know which data support the review.

Close Review pulls the accounting information used to understand balances and their activity. Read these reports together, rather than treating each export as a separate workpaper. The balance sheet shows the position; the general ledger helps explain its movement; agings support the receivable and payable review.

The source period matters as much as the amount. When comparing a supporting schedule with QuickBooks, make sure both concern the same company and dates. The connection gives your team the accounting source; the reviewer determines which supporting information is needed for the cycle.

Scroll the table if needed.

Treat synchronization as a source check.

Before beginning the review, read the company and period, then check that synchronization has completed. If the books have changed since the previous pull, refresh the data before relying on the current comparison. The reviewer should understand which accounting position the working file represents.

If a connection needs attention, resolve authorization or the import issue before concluding on a cycle. Check the appropriate company, permission to connect and the period requested. Intuit provides guidance for managing and disconnecting app connections; the firm can use that guidance when reviewing its integrations.

Use the file alternatives when they fit the engagement.

QuickBooks Online CSV exports and an Excel invoice file are alternative inputs for Close Review. Choose the appropriate format for the data, then inspect the imported period, account references and totals. Keeping a working copy of the source helps explain any difference seen during review.

A source file and a completed review have different jobs. The file supplies accounting data or invoice information. The review connects the amounts to support, resolves differences and records the professional decision. Evaluate both parts of the handover when trying the workflow.

Keep accounting rules and AI work in their roles.

Accounts are organized into review cycles through mapping rules. AI belongs to the review work: it helps prepare analysis and commentary for the professional to examine. The source data, the supporting calculations and the reviewer decision remain distinct parts of the file.

When the review produces proposed adjusting entries, the firm's team posts them through its accounting process. After those changes, refresh the accounting source and recheck the relevant balances. This keeps the handover from proposed adjustment to updated books understandable.

Walk through the connection and the resulting file.

For a demonstration, use a sample QuickBooks company and one review period. Start with the authorization, inspect the accounting data and follow one balance into a cycle. Then examine its supporting schedule, commentary and proposed adjustments.

The useful question is whether your reviewer can explain the balance from source to support. Seeing the resulting Excel workpaper makes that question concrete and connects the integration to the deliverable your firm needs.

Common questions